Personal Assistant (Hybrid)

Job Title: Personal Assistant (Hybrid)

Industry: Fashion

Reports to: CEO/Founder

Location: Lekki Phase 1

Salary: N200,000

Position Overview:

We are looking for a highly organized and proactive Personal Assistant to provide administrative support to the CEO. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to manage and multiple tasks effectively in a fast-paced environment. As a Personal Assistant, you will be responsible for handling a wide variety of administrative tasks, scheduling, and personal support to ensure that the executive’s day-to-day activities run smoothly.

Key Responsibilities:

 Calendar and Schedule Management:

o Manage the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.

o Coordinate and prioritize appointments and ensure the executive is prepared for each engagement.

o Handle scheduling conflicts and reschedule appointments as necessary.

 Communication and Correspondence:

o Serve as the first point of contact for internal and external communications.

o Screen and respond to emails, calls, and messages, ensuring timely follow-up on all matters.

o Draft, proofread, and edit correspondence, presentations, and reports as needed.

 Travel Arrangements:

o Organize domestic and international travel, including flight bookings, accommodation, transportation, and itineraries.

o Ensure travel logistics are handled smoothly and efficiently, providing detailed travel schedules.

 Administrative Support:

o Prepare and organize documents, files, and reports for meetings and presentations.

o Assist in managing the executive’s personal and professional tasks, including research, errands, and paperwork.

o Maintain filing systems, both physical and digital, ensuring information is easily accessible.

 Event Planning and Coordination:

o Coordinate events, meetings, and conferences, including handling logistics, invitations, and catering as required.

o Assist with preparation for events, such as meetings, conferences, or special functions.

 Personal Assistance:

o Handle personal tasks and errands for the executive, ensuring their personal life is well-organized to complement their professional obligations.

o Help manage household, family, or other personal commitments as needed.

 Confidentiality and Discretion:

o Handle sensitive and confidential information with the utmost discretion and professionalism.

o Exercise judgment in managing confidential matters and protect the executive’s privacy.

Qualifications:

 4 years+ proven experience as a Personal Assistant, Executive Assistant, or similar role.

 A degree or certification in Business Administration, Communications, or a related field.

 Strong organizational and time-management skills with the ability to prioritize tasks effectively.

 Excellent verbal and written communication skills.

 Experience with travel coordination or project management.

 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

 Ability to multitask and work well under pressure.

 Attention to detail and ability to handle confidential information with discretion.

 Strong problem-solving skills and a proactive approach to tasks.